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A Beginner's Guide to Setting Up Deel HR Software for Your Business | Step-by-Step Instructions

Writer's picture: Abhinand PSAbhinand PS

A Beginner's Guide to Setting Up Deel HR Software for Your Business

If you’re new to Deel HR software, you’ve made a smart choice in selecting a platform that simplifies managing payroll, compliance, and contractors for your global workforce. However, getting started with a new software can be daunting, especially if you’re not sure where to begin. That’s why we’ve created this beginner’s guide to help you set up Deel for your business quickly and efficiently.



A laptop screen displaying the setup process of Deel HR software, including steps to add employees, configure payroll, and manage compliance, illustrating how to get started with the platform for business operations.

In this step-by-step guide, we’ll walk you through the entire setup process, from creating your account to managing payroll and ensuring compliance. By the end, you’ll be ready to leverage Deel’s powerful features to streamline your HR operations.

Why Choose Deel for Your Business?

Deel is an all-in-one HR platform designed to manage global teams with ease. It handles everything from international payroll and compliance to contractor management and benefits administration, making it an ideal solution for businesses with a distributed workforce.

Key Features of Deel:

  • Global Payroll: Automate payments in multiple currencies.

  • Compliance Management: Ensure adherence to local labor laws.

  • Contractor Management: Create and manage contracts with ease.

  • Localized Benefits: Offer competitive benefits packages globally.

Step-by-Step Guide to Setting Up Deel

1. Sign Up and Create Your Account

The first step in getting started with Deel is creating an account.

  • Step 1: Sign up on the Deel website using your business email.

  • Step 2: Complete your profile by providing essential information about your company, such as the business name, address, and the countries where your employees and contractors are located.

  • Step 3: Choose a pricing plan that best suits your business needs.

Plan

Best For

Pricing

Contractor Management

Managing freelancers and contractors

Starting at $49 per contractor/month

Full-Time Employees

Comprehensive HR services for full-time employees

Custom pricing based on needs

Global Payroll

Automating payments for international teams

Custom pricing based on employee count

2. Add Your Employees and Contractors

Once your account is set up, the next step is to add your employees and contractors to Deel.

  • Step 1: Go to the “People” section in your Deel dashboard.

  • Step 2: Click on “Add Employee” or “Add Contractor” and enter their details, including name, job title, location, and compensation.

  • Step 3: If you’re managing contractors, you can create and customize contracts that comply with local laws using Deel’s contract templates.

  • Step 4: Send the contracts for digital signatures directly through the platform.

3. Configure Payroll Settings

Deel simplifies payroll by automating the process for both employees and contractors.

  • Step 1: Navigate to the “Payroll” tab.

  • Step 2: Set the payment frequency (weekly, bi-weekly, monthly) according to your business’s payroll schedule.

  • Step 3: Select the currency in which each employee or contractor will be paid. Deel handles all currency conversions automatically.

  • Step 4: Add any additional compensation, such as bonuses or overtime, and review the payroll summary before approving.

4. Set Up Compliance Management

One of Deel’s standout features is its compliance management, which ensures you adhere to local labor laws and regulations.

  • Step 1: Deel automatically tracks compliance requirements based on the location of your employees and contractors.

  • Step 2: Ensure that all contracts are compliant with local laws by using Deel’s pre-built templates.

  • Step 3: Deel will handle tax calculations and withholdings as required by local regulations, reducing the risk of non-compliance.

5. Manage Employee Benefits

Deel allows you to offer localized benefits packages to attract and retain top talent.

  • Step 1: In the “Benefits” section, select the type of benefits you want to offer based on the employee’s location (e.g., health insurance, retirement plans).

  • Step 2: Customize the benefits packages to align with local standards and employee needs.

  • Step 3: Deel will automatically manage and administer these benefits, ensuring compliance with local laws.

6. Integrate with Other Tools

Deel integrates seamlessly with other HR and accounting tools, enhancing your overall workflow.

  • Step 1: Go to the “Integrations” tab in the Deel dashboard.

  • Step 2: Choose the tools you want to integrate, such as QuickBooks, Xero, or BambooHR.

  • Step 3: Follow the prompts to connect these tools, enabling seamless data flow between platforms.

Tool

Integration Purpose

Benefit

QuickBooks

Accounting integration

Streamlined financial reporting

Xero

Accounting integration

Simplified bookkeeping

BambooHR

HR management integration

Enhanced HR functions with payroll and benefits management

7. Monitor and Optimize Your Operations

Once you’ve completed the initial setup, you can start monitoring your operations and making adjustments as needed.

  • Step 1: Use the Deel dashboard to monitor payroll, compliance, and benefits administration in real time.

  • Step 2: Generate reports to gain insights into your HR operations, such as payroll summaries, tax reports, and employee earnings.

  • Step 3: Regularly review and optimize your settings to ensure your HR processes remain efficient and compliant.

Conclusion

Setting up Deel HR software for your business is a straightforward process that can significantly streamline your global HR operations. By following the steps outlined in this guide, you can get up and running quickly, ensuring that your payroll, compliance, and employee management are handled efficiently.

Deel’s powerful features make it an ideal solution for businesses of all sizes, whether you’re just starting with a small remote team or managing a large international workforce.

Start using Deel today and take control of your global HR operations.

FAQs

1. How long does it take to set up Deel?Setting up Deel is a quick process that can be completed in a few hours, depending on the size of your team and the complexity of your HR needs.

2. Can I use Deel for both employees and contractors?Yes, Deel is designed to manage payroll and compliance for both employees and contractors, making it a versatile tool for global teams.

3. How does Deel handle compliance with local laws?Deel automatically tracks and updates compliance requirements based on the location of your employees and contractors, ensuring that all contracts and payroll processes adhere to local regulations.

4. What integrations does Deel offer?Deel integrates with popular HR and accounting tools like QuickBooks, Xero, and BambooHR, allowing for seamless data flow and enhanced functionality.

5. Can I customize contracts with Deel?Yes, Deel allows you to create and customize contracts that comply with local laws, ensuring that all parties are legally protected.

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